HR Specialist (m/f)

Cosylab is home to a highly skilled multinational team from various STEM (science, technology, engineering, and mathematics) professions, as well as from diverse business and social sciences backgrounds. We’re passionate about developing cutting-edge solutions that make a real difference and share a common goal: to build genuine, lasting relationships with each other and our clients and to be the best at what we do.

We are looking for a new member to join our vibrant HR team, someone who will handle various legal and formal employment procedures, prepare payroll data, and maintain well-organized HR records. If you’re a communicative, responsible, and organized person who enjoys working with people – then it’s time for us to meet!

Key tasks and responsibilities

Carrying out legal and formal employment procedures (contracts, annexes, etc.).
Managing legal procedures related to cooperation with students and external contractors.
Occasionally handling employment procedures for foreign workers.
Preparing data for payroll processing.
Monitoring legislation and ensuring regulatory compliance.
Managing the HR information system (GeckoHRM).
Maintaining HR records.
Preparing basic statistical reports.
Advising employees on labor law questions.
Participating in the preparation and implementation of HR projects.
Collaborating with other departments on HR-related matters.

Required qualifications and skills

At least 2 years of experience in a similar position.
Good knowledge and understanding of the Employment Relations Act (ZDR-1) and legal procedures related to employment (including foreign workers).
Experience with preparing payroll data.
Good knowledge of MS Office tools (Word, Excel).
Strong communication and interpersonal skills with the ability to build strong relationships and collaborate effectively with internal and external stakeholders.
Organizational skills with a systematic approach to managing tasks and priorities.
Proactiveness and readiness to learn.
An open mind for discussion and team collaboration.

Education

Bachelor’s degree in an appropriate field of study or equivalent work experience.
Fluency in spoken and written English.

Bonus points if you have

Experience using the GeckoHRM information system.
Experience participating in the preparation and execution of HR projects.

What we offer

Employment contract for a definite period (substitution of maternity leave until 2027) with a six-month probationary period.
A work environment with flexible working hours and a hybrid work model.
Plenty of personal and professional growth opportunities combined with a competitive and periodically updated salary tailored to your skills, experiences, and results.
Interesting work full of challenges in an international working environment.
High-impact learning culture: regular in-house and external training sessions and a team of international professionals eager to help you grow.
Many recreational after-work activities, unlimited coffee, soft drinks, fruit, and other well-being goodies.
Cosylab events (Teambuilding, New Year’s Party, Picnic … ).

Why join Cosylab?

We are the leading software solutions provider for the world’s most complex, precise, and advanced systems, such as particle accelerators, large telescopes, fusion reactors, innovative medical devices, and cancer treatment systems. Our technology enables organizations to make scientific discoveries, offer the most cutting-edge cancer treatments, innovate in healthcare, and introduce clean fusion energy to future energy markets.

Working at Cosylab is a great opportunity to discover genuine teamwork and collaborate with experts from the world’s most important research projects. We value and strive to achieve good interpersonal relationships and try to ensure the pleasant well-being of all our employees. We are friendly, proud to work together, and able to develop just about any solution we put our minds to.

Cosylab culture

Our values

We offer the best solutions for ambitious businesses.

Think bold

We deliver exceptional solutions through courageous thinking, open communication and the drive to continuously improve.

Be modest

We set our egos aside in actively listening, respecting one another, and embracing the diversity of experience and perspective across the company.

Work smart

We know we get more accomplished by working together, being accountable, focusing our efforts and going the extra mile.

Enjoy life

We prioritize balance and positivity, nurturing personal wellness and celebrating successes.

Do good

We support one another and are passionate about solving the difficult problems that ultimately help make the world a better place.

Discover our work environment

Apply for HR Specialist (m/f) by Monday, May 26, 2025

Please fill in the application form and upload your English CV, motivational letter and other relevant documents.

First name *

Last name *

Phone *

Valid e-mail address *

Where did you hear about us? *

Please select

Cosylab web page
Facebook
Instagram
LinkedIn
Twitter
MojeDelo.com
Optius
Search engine
From a friend or family member
Newspaper article mentioning Cosylab
At the event Cosylab participated at
At the faculty
Other

Message *

0 of 4000 max characters

Drag & Drop or Select files to upload *

Max files: 5, Max size: 50 MB, allowed types: .pdf, .doc, .docx, .txt, .xlsx, .csv, .zip, .7z, .rar

Consent for Personal Data Processing

I hereby give my consent to Cosylab d.d., and if the application pertains to a job position at Cosylab d.d.'s subsidiary, to said subsidiary (both together referred to herein as 'Cosylab'), for processing my personal data for the purpose of selection and employment (please select YES or NO).

Check all the boxes below

Yes

Obtaining personal data relevant for the candidate selection (e.g. data on professional competencies) from candidate's previous employers stated in the documentation provided by the candidate (current employer excluded):

Yes

Please pick

The results of your evaluations or tests designed to measure a candidate's level of skill, knowledge, or expertise in a particular area, if any:

Yes

Please pick

Processing of personal data for the purpose of statistical analysis of received applications (education, age etc.) for 24 months:

Yes

Please pick

Entry of my application and submitted documentation into Cosylab’s candidate database (“talent pool”) for future job openings and contact purposes:

Yes

Please pick

By submitting this form, I acknowledge that I am aware of the personal data collected and processed about me by Cosylab. I confirm that I have reviewed the Recruitment Privacy Policy of Cosylab, which is available on the Cosylab d.d. website, and understand my right to withdraw my consent, in whole or in part, at any time by submitting a written request to dpo@cosylab.com. By applying to this position and submitting my application, including my resume, cover letter, motivational letter, recommendation letters, and any other documentation demonstrating my qualifications (such as proof of education and professional experience), I hereby consent to the processing of my personal data by Cosylab for the purpose of evaluating my suitability for the relevant position.

Error - something went wrong.

Napačen e-poštni naslov ali geslo.

Thank you

Please fill in the application form and upload your English CV, motivational letter and other relevant documents.

Open positions

We’re looking for individuals with diverse knowledge and experience searching for a new opportunity to challenge themselves in a demanding and rewarding career.

Nothing on the list for you?

Ljubljana, Slovenia

Sign up for our newsletter

Be the first to know about releases and industry news and insights.

Valid e-mail address

Scientific

Medical

We promise we won’t spam you. Read our policy.

Thank you for subscribing!

Back

Consent for Personal Data Processing

Sign up for our newsletter

This website uses cookies